Main principles
Main principles to be applied in the EPISODE 3 Project are the following:
- Each instance of each document must have one unique document identifier and one associated file name.
- The document must be easily identifiable through its Identifier and file name.
- The first part of the document is identified by the document identifier
The document identifier is composed of the items listed in the following table:
| Item | Description | Value |
|---|---|---|
| Project | Name of the project |
E3 |
| Work Package |
Name of the Work Package |
WP0, WP1, WP2, WP3, WP4, WP5, WP6 |
| WBS and sequence number |
A prefix composed with the WBS and the document number |
For deliverables = D[WBS][deliverable ID] For internal = I[WBS][sequence number] For meeting = M[type of meeting]&[date] |
| Document type |
Type of the document that is selected in a defined list | Mnemonic of document |
Document Name or File Name is composed of the items listed in the following table:
| Item | Description | Value |
|---|---|---|
| Document identifier |
As described in the previous table |
As described in the previous table |
| Version | Major and minor version |
Version = V[00, ..99].[00, ..99] |
| Short title |
Description of the document |
Free text |
Therefore, an entire document (or the entire name) is:
Document Name = Document identifier + version + Short title.
And finally, the associated real file name of the document is composed by Document name + extension. Where extension is for showing the nature of the file (doc, dot, xls…).
In fact following the way of affecting parameters and “Word” version, the extension is often hidden, therefore we can identify the same document by his document name or his file name (with or without extension).
All these items are described step by step through a detailed example.
